Map the gap between where your business is now and where you want it to be, then build the plan to close it. This free, editable template walks you through the full 5-step process in one sheet, with a worked example to follow.
What you'll walk away with:
This free gap analysis template walks you through the complete 5-step process in one editable Excel file, laid out as a ready-to-fill grid so you map your gaps and plan how to close them without building anything from scratch.
The 5-step framework, ready to fill in. The template lays out all five steps as columns you complete in order: define your focus areas, set your desired future state, assess your current state, size the gap with KPIs, and build an action plan to close it.
A worked Innovation example. Every column comes pre-filled with a worked example (using "Innovation" as the focus area) so you can see exactly what goes where before you add your own data.
Leading and lagging KPIs for each focus area. Dedicated space to set both leading and lagging KPIs, capture your current-state baseline, and calculate the gap between where you are and where you want to be.
Three how-to helper tabs. Alongside the main sheet, the template includes step-by-step tabs on defining your focus areas, writing effective KPIs, and assessing your current state with a SWOT analysis.
Fully editable, works on any device. Download the Excel file and type your analysis straight into it. Nothing to print, no framework to rebuild in slides.
Why you'll love this gap analysis template...
The grid is already built, so you spend your time on the analysis instead of formatting boxes in a spreadsheet
A worked example and prompts in every column mean you're never staring at a blank page wondering what goes where
The same method taught at leading universities and run by companies worldwide, laid out step by step
It doesn't stop at spotting gaps. The KPI and action-plan columns push you toward the projects that actually close them
Yes, the gap analysis template is free to download. We just ask for your work email so we can send it to you.
It's an editable Excel spreadsheet. You type your analysis directly into the file on any device, with nothing to print or rebuild in another tool.
Start by defining the focus areas you want to improve, then set your desired future state for each one. Assess your current state honestly, use KPIs to measure the gap between the two, and build an action plan of projects to close it. The template gives you a column for each step so you fill it in as you go.
A gap analysis is a method for comparing where your organization is now with where you want it to be, then planning the steps to close the difference. It maps your current state, your desired future state, the gap between them, and the actions that will bridge it.
It's built for anyone running strategic planning or performance improvement, including strategy leaders, project managers, business analysts, and team leads. It suits organizations of any size, since the 5-step framework applies whether you're analyzing a single team or the whole business.
Yes. The same 5-step structure works for performance, skills, market, product, and process gap analysis. You adjust the focus areas and KPIs to fit what you're assessing.
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